Liverpool Reptile Rescue C.I.C

Privacy Policy

Introduction

We value the support of our members, donors, customers, and others who support Liverpool Reptile Rescue through visiting our website. We know that protecting personal information is important to our supporters. To make our Privacy Policy easy to find, we make it available on every page of our website.

Who we are?

The data controller for Liverpool Reptile Rescue is;

Bambie Murphy

Liverpool Reptile Rescue C.I.C

131 Alderwood Avenue, Speke, Liverpool, L24 7RB

What information do we collect?

We collect the following information from our clients;

· Names

· Addresses

· Email addresses

· Phone Numbers

· Mobile Numbers

· Date of Births

· Financial Data

 

We collect this data in several ways;

· Questionnaires

· Forms

· Face to Face

· Signups to Newsletters

· Contact Forms

 

We do not collect data from third parties.

 

How do we use personal information?

We use your personal information to help provide you with our services and products only. We will never sell your information.

 

We use your information for the following purposes;

· Adoptions

· Rescues

· Sales of pet products

· Investigation of Animal Abuse

· Animal Care Clinic Treatments

· The Care of Your Pet

· Notification of Policy Changes

· Party Bookings

· Group Bookings

· Newsletters

· Sponsorships

· Donations

· Forum Account

· Boarding

 

What legal basis do we have for processing your personal data?

We have the following legal grounds for processing your personal data;

· Consents

· Contacts

· Legal Obligations

· Public Tasks

 

You can remove consent in the following circumstances;

· Photographs at children’s parties and groups

· Newsletters

· Surveys

· Fund Raising

· Adoptions – Looking for List

· Rescues – Waiting List

You can request to be removed from this here https://forms.zohopublic.com/liverpoolreptilerescueltd/form/ChoiceOptout/formperma/4H3it6j_f536Fj7fZ_ZN6Bal4riCz9IrgsLLV9JhkSo

 

You can not remove consent in the following circumstances;

· Adoptions – Adoption Agreements

· Rescues – Surrender Agreements

· Animal Care Clinic

· The Care of Your Pet

· Boarding

We do not allow for consent/contacts to be withdrawn from the above because these are legally binding agreements. We also call on this information when there is a dispute.

 

When do we share personal data?

We will only share your information with one organization. The organization we may share your details with is the RSPCA. This will only be done if there is a case of animal neglect or abuse.

 

This statement is agreed to in our “Transfer of ownership agreement” and we keep this file for life.

 

Apart from the above mentioned your data will never be shared with any third parties.

 

Where do we store and process personal data?

We hold your data in the most secure ways, information of these methods is below;

 

· Personal Information – This is done via face to face, over the phone, contact forms, questionnaires, forms and signups.

o EPOS NOW - https://www.eposnow.com/internal/en-dpa-april-2018.pdf and https://www.zoho.com/privacy.html#long 

§ EPOS NOW holds our client’s personal data such as names, addresses, numbers and email addresses.

o Zoho Campaigns - https://www.zoho.com/images/compliance-of-zoho-v1.pdf and https://www.zoho.com/privacy.html#long 

§ Zoho Campaigns holds client’s names and email addresses.

o Zoho Support -  https://www.zoho.com/images/compliance-of-zoho-v1.pdf and https://www.zoho.com/privacy.html#long 

§ Zoho Support holds client’s personal data such as names, addresses, numbers and email addresses.

o Shelter Manager - https://sheltermanager.com/site/en_privacy.html

§ Contains client adoption and rescue data.

· Financial Data – This is done face to face.

o Zoho Invoices - https://www.zoho.com/images/compliance-of-zoho-v1.pdf and https://www.zoho.com/privacy.html#long 

§ Zoho Invoices holds client’s personal data such as names, address, numbers, email address, signed contracts and other documents relating to a client’s account.

o Paypal - https://www.paypal.com/webapps/mpp/ua/privacy-full

§ Paypal holds transaction data.

o Stripe - https://stripe.com/gb/privacy 

§ Stripe holds card details, address and email address for clients paying via our invoicing system.

o GoCardless - https://gocardless.com/legal/privacy 

§ Gocardless holds data about your bank account in order to pay via direct debt.

 

 

How do we secure personal data?

All client data is stored on secure servers located at secure sites. All data controllers we use are GDPR compliant. We research all companies we use to house our client’s data.

 

This is a list of our data controllers and their GDPR Compliance

 

· Zoho Services - https://www.zoho.com/images/compliance-of-zoho-v1.pdf

· Shelter Manager - https://sheltermanager.com

· EPOSNOW - https://www.eposnow.com/internal/en-dpa-april-2018.pdf

· Stripe - https://stripe.com/gb/privacy

All our staff are fully trained in GDPR and DPA Compliance. Only trained members of staff have access to personal information.

 

How long do we keep your personal data for?

For security and training purposes we do not destroy the following data. This is due to most of our data being agreements and consents;

· Rescue Agreements

· Adoption Agreements

· Rescue information collected at time of rescue

· Adoption information collected at time of adoption.

 

Applications for the following will be deleted in 6 Years from date of creation;

· Complaints Form

· Party Form

· Groups Form

· Contact Us Form

· Party Evaluation

· Event Evaluation

 

Your rights in relation to personal data

You have the right to see information contained in personal data we hold about you. If you would like to receive some or all of your personal information (called a Subject Access Request), please contact the Data Protection Team

 

SAR Form: https://forms.zohopublic.com/liverpoolreptilerescueltd/form/GDPRSubjectAccessRequest/formperma/xiPRhlsoYYZRPqsDLOHmUEU49F3bzjTLON7Y_QVekZk

 

email: 

data.protection@lrrltdoffice.org.uk

 

or

 

write to: 

Data Protection Team, 

Legal Services, 

Liverpool Reptile Rescue, 

131 Alderwood Avenue, 

Speke, 

Liverpool, 

L24 7RB

 

We may charge £10 to provide this information to you. We may require proof of identity of the person making the request.

 

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove any information you think is inaccurate by contacting the Data Protection Team at the address provide below.

 

Please note the Freedom of Information Act (the ‘FoIA’) applies to public authorities and certain organisations that are listed in Schedule 1 of the FoIA. The Liverpool Reptile Rescue C.I.C is not listed and thus has no formal obligations under the FoIA. However, we support transparency and will supply information where possible.

 

Use of automated decision-making and profiling

We do not use automated decision-making or profiling.

 

Use of cookies and other technologies

We use your cookies to help store settings and preferences on our forums. We do not use cookies or other technologies to gather and collect data.

 

Linking to other websites / third party content

We do check our links to other sites and third-party content, but please note we do not take responsibility for the content on linked sited.  

 

How to contact us?

You may contact us on the following details

 

email:

data.protection@lrrltdoffice.org.uk

 

or

 

write to:

Data Protection Team,

Legal Services,

Liverpool Reptile Rescue,

131 Alderwood Avenue,

Speke,

Liverpool,

L24 7RB

Privacy Policy Updated 26/05/2018